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Students module

Why this matters

The Students module is for RCIC practices handling many study permit cases. Instead of treating each student as a generic applicant, this module brings specific structure: educational institution, academic program, start and end dates, tuition cost, required funds, acceptance evidence (DLI letters).

If your practice does 5-10 study cases a year, the Applicants module with custom fields is enough. If you handle dozens or hundreds, Students saves time and reduces errors.

What a Students record includes

Each student has the basic applicant fields plus:

  • DLI (Designated Learning Institution) — the school approved by IRCC.
  • Program — what major/diploma/certification.
  • Study level — secondary, college, bachelor, master, PhD.
  • Start date and estimated end date of the program.
  • Annual tuition cost.
  • Available funds (to demonstrate financial capacity to IRCC).
  • Letter of Acceptance — attached file.
  • Provincial Attestation Letter (if it applies for Quebec, Ontario, etc.).
  • Authorized to work during studies — yes/no per the permit.

DLI school catalog

ImmCase can bring a catalog of Canadian DLIs with their official number, location, and type (private/public). When creating a Students case:

  1. Start typing the school's name.
  2. Autocomplete suggests catalog DLIs.
  3. Select — the school's data fills automatically (DLI #, province, city).

If the school isn't in the catalog, capture it manually and consider reporting it to your administrator to add.

Screenshot: Students case form with DLI autocomplete

Typical workflows in Students

The most common workflows:

  • On Students case creation → generate document checklist based on country of origin and study level.
  • On uploading Letter of Acceptance → move to "Documentation complete" stage and notify the consultant.
  • 30 days before start date → reminder if not submitted to IRCC.
  • On move to "Permit issued" stage → automatic congratulations to the student + reminder of dates for arrival in Canada.

Specific reports

The module brings pre-built reports:

  • Students by DLI — how many cases per school.
  • Approaching class start — those starting in the next 60 days.
  • Approval rate by DLI — which schools have a better rate with IRCC?
  • Average demonstrated funds — useful for budgeting conversations with future applicants.

Watch out for

  • DLI numbers change or get revoked. If IRCC revokes a school's DLI, every study at that school has a problem. Periodically check IRCC's official catalog against your ImmCase catalog.
  • Tuition costs change quickly. The field is filled at case creation but doesn't auto-update. If a year passes, verify the current cost before submitting.
  • Provincial Attestation Letters (PAL) are required in some provinces and for some levels. ImmCase doesn't generate them — the province issues them. The field only stores a scanned copy.

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